1. Introduction

Owensfield Community Group ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our community platform.

2. Information We Collect

We collect the following types of information:

• Account Information: Name, email address, and plot details when you register as a member
• Contact Form Submissions: Name, email, and message content when you contact us
• Heritage Submissions: Optional name, email, and uploaded files when submitting heritage materials
• Usage Data: Information about how you use the platform, including login times and page visits

3. How We Use Your Information

We use your information to:

• Manage your membership and account access
• Facilitate community governance (polls, meetings, voting)
• Communicate important updates about the community
• Respond to your inquiries and support requests
• Maintain records for community governance and compliance

4. Data Sharing

We do not sell your personal information. We only share your information with:

• Other Members: Your name and plot information are visible to other active members
• Representative Group: RG members have access to membership records for administrative purposes
• Service Providers: We use Supabase for data storage and Resend for email notifications

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

6. Your Rights

You have the right to:

• Access your personal information
• Request correction of inaccurate data
• Request deletion of your account (subject to governance record-keeping requirements)
• Opt out of non-essential communications

7. Data Retention

We retain your information for as long as your membership is active. Some information may be retained longer for governance, legal, or archival purposes. When you leave the community, your personal details are removed but governance records (votes, meeting attendance) are preserved in anonymized form.

8. Cookies and Tracking

We use essential cookies to maintain your login session. We do not use tracking cookies or third-party analytics.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last updated" date.

10. Contact Us

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:

Email: owensfieldcommunitygroup@gmail.com